Island Discovery provides families with access to GSuite for Education (formerly Google Apps for Education). GSuite for Education allows us to communicate, share and collaborate with you in a timely, efficient manner. In some cases our teachers will be using GSuite for educational purposes with your student (our classroom programs). We are hoping that all parents will use this system.
Island Discovery is committed to promoting the safe and responsible use of web-based communication tools. We feel that the development of such skills in a supportive environment is the best way to prepare our students for the world they live in for today and tomorrow. We also believe strongly in the power of a positive digital footprint for all of our staff and students. A key part of this footprint is the use of Web-based publishing and storage of student work (storing "in the Cloud"). As a program supported by a B.C. school district we are subject to the BC Freedom of Information and Protection of Privacy Act (FIPPA). In accordance with this Act, we must at all times protect the privacy of students under our care. Under this Act, we cannot upload and/or post to the internet, personal and identifiable information of a student (e.g., first name, last name, school, grade, teacher, class), including student work, without the written consent of the student's parent or guardian.
GSuite for Education is very secure, and users are not subject to advertising while using the Core Services. This is unlike any other consumer google accounts. Any data or personal information shared through our Island Discovery Google account will not be owned by Google. You can read more about all of this here:
https://www.google.com/edu/trust.
GSuite for Education is used by school districts, private schools, colleges, and universities all across Canada and throughout the world.
Island Discovery provides access to and manages GSuite for Education accounts for staff, parents and some of our students in our classroom programs. These applications are different from public Google applications in that they are managed by the system administrators of our program, they do not scan user information for advertising, and they allow for more strict filtering and application control by Island Discovery system administrators.
The personal information required for creating GSuite for Education accounts, and any digital files created or uploaded into the platform, are located on Google servers that reside outside of Canada, and are therefore subject to the Freedom of Information and Protection of Privacy Act (FIPPA). The Google Privacy Policy and GSuite for Education Terms of Service state that Google will not share any Island Discovery Learning Community GSuite for Education information with any 3rd party, except under legal obligation, as mentioned below.
Personal Information
The GSuite for Education platform allows the Island Discovery system administrators to set up, manage and delete all our own staff, student and parent accounts. The Island Discovery GSuite for Education platform also involves the storing and accessing of these types of personal information:
* Student name, grade level, PEN number
* Parent names, children's names
*Teachers may collect and manage student passwords (required to create GSuite for Education account)
* Content created in and/or uploaded to the Island Discovery GSuite for Education platform by students, parents, and staff. Examples of content created in/uploaded to the IDLC GSuite for Education platform are email communication regarding education-matters associated with students, general program decision-making, IDLC program events communication, student learning plans, student report cards, spending summaries (FTHL families and teachers running class programming), and work samples. Content may also include personal family information necessary for IDLC program registration.
Access to Island Discovery GSuite for Education, by Island Discovery System Administrators
All activities conducted on the Island Discovery GSuite for Education platform are not private, and may be monitored or reviewed at any time, and without prior notice. Nothing is to be done on the GSuite Edu platform that the staff or parent or student does not want Island Discovery system administrators to see.
Island Discovery system administrator(s) may block messages or remove files that are unacceptable and/or in violation of the School Board policies or administrative procedures.
Island Discovery system administrators will not intentionally inspect the contents of users' GSuite for Education email or documents, or disclose the contents to anyone other than the sender, or intended recipient, without the consent of the sender or intended recipient, unless required to do so by law or the policies of the District, or to investigate complaints regarding electronic files which are alleged to contain defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive or illegal material.
Access to Island Discovery GSuite for Education by Google
As per the GSuite for Education terms of service and privacy documents, all the personal account information and any content created or uploaded into the Island Discovery Google Apps for Education platform is owned by Island Discovery Learning Community, and will not be shared or sold to third-party organizations.
However, as outlined in their privacy policy, Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:
* With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents' consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
*With IDLC Administrators. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
*For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google's instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
*For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
- meet any applicable law, regulation, legal process or enforceable governmental request.
- enforce applicable Terms of Service, including investigation of potential violations.
- detect, prevent, or otherwise address fraud, security or technical issues.
- protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.
Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.
IDLC GSuite for Education offers two categories of Google services:
GSuite Core Services (like Gmail, Calendar, and Classroom) are the heart of Google's educational offering to schools.
Additional Services (like YouTube, Google Photos, Google+, Google Takeout) are designed for consumer users and can optionally be used with G Suite for Education accounts.
The Core Services are provided for educational use under a school's G Suite for Education Agreement.
https://gsuite.google.com/terms/education_privacy.html?_ga=2.76851349.1264982463.1527194110-1374620157.1527194110
Most Additional Services are governed by the Google Terms of Service and Privacy Policy, and some Additional Services also have service-specific terms. Additional Services that IDLC uses are Cloud Print, Google Photos, Google+, Google Takeout and YouTube. A complete list of Additional Services can be requested from the office at 604-947-0700. Enabling or disabling these additional services will be reviewed yearly. Additionally, Students with IDLC Google Accounts under the age of 18 require a parent or guardian consent to use the GSuite Additional Services.
To view the Additional Services Privacy Update:
https://policies.google.com/privacy/update
To view a chart highlighting the differences between Core and Additional Services:
https://support.google.com/a/answer/6356441?hl=en&ref_topic=6047382
